Everything you need to manage your portfolio. Just ask Ace.
Ace is the AI agent at the heart of LandlordOS. Compliance, finances, documents, tenants, tax, all managed through chat, alongside a full web dashboard when you want one. Built specifically for UK self-managing landlords.
Your AI property assistant
Not another dashboard. An intelligent assistant that understands UK landlord law, your properties, tenants, and finances. Every Monday, Ace emails a short summary of rent that has and has not arrived, certificates expiring soon, and open maintenance and tasks due, with one-click unsubscribe.
AI Chat
Ask questions in plain English and get instant answers based on UK landlord law and your actual property data. No more searching through legislation or spreadsheets.
- Instant answers about UK landlord legislation
- Queries your specific property and tenant data
- Financial questions answered in seconds
- 24/7 availability - no waiting for advisors
AI Vision
Snap photos of receipts, certificates, and documents. AI extracts all the details and automatically matches them to the right property. Your camera becomes your keyboard.
- Photograph receipts for instant expense logging
- Scan gas certificates, EICRs, and EPCs
- Auto-match documents to properties
- Extract dates, amounts, and key details
AI Voice
Speak to LandlordOS hands-free. Ask questions while driving, dictate notes about property inspections, or log maintenance issues on the go.
- Hands-free questions while driving
- Voice notes converted to maintenance logs
- Dictate property inspection notes
- Natural conversation - no commands to memorise
AI Autopilot
Set it and forget it. AI continuously monitors your portfolio, categorises transactions, alerts you to expiring certificates, and flags anything unusual.
- Automatic rent and expense categorisation
- 30-day certificate expiry warnings
- Unusual transaction flagging
- Proactive compliance reminders
Compliance tracking on autopilot
Track every certificate, get alerts before anything expires, and know exactly what's legally required for each property. Use our landlord compliance checklist to stay compliant with the Renters' Rights Act without the stress.
- Gas safety certificate tracking with expiry alerts
- EICR electrical reports - 5-year renewal reminders
- EPC ratings and minimum rating requirements
- Deposit protection status verification
- HMO and selective licensing requirements
- Smoke and CO alarm compliance
When a certificate is due, Ace emails your saved engineer to book the renewal, chases it with a reminder task, and files the new certificate against the same record when it arrives.
Government data integrations
5 free government APIs integrated. Every property gets live EPC ratings, valuations, safety data, and flood risk automatically.
EPC Compliance Checker
Live energy ratings pulled directly from the government EPC register. Instantly see where each property stands and what action is needed before the 2030 deadline.
- Live ratings from the official EPC register
- A-G colour-coded badges per property
- F/G illegal letting warnings
- 2030 EPC C deadline tracking
- Upgrade recommendations
Property Valuations
Comparable sales data from HM Land Registry gives you an estimated market value for every property, with confidence levels and equity tracking.
- HM Land Registry comparable sales
- Estimated value with confidence level
- Rental yield calculation
- Equity gain tracking over time
Area Safety Data
Crime statistics from data.police.uk give you a clear picture of safety around each property. Useful for due diligence and tenant conversations.
- Crime statistics from data.police.uk
- 3-month rolling summary
- Safety level badges per property
- Category breakdown by crime type
Flood Risk Monitoring
Environment Agency data shows flood warnings, nearby monitoring stations, and risk levels. Get real-time alerts so you can act before damage happens.
- Environment Agency flood warnings
- Nearby monitoring stations
- Risk level assessment per property
- Real-time alerts when warnings issued
Companies House Integration
If you hold properties through a limited company, Companies House data auto-fills company details and keeps you on top of filing deadlines.
- Company profile auto-fill
- Officer details lookup
- Filing deadline alerts
- Confirmation statement reminders
Financial management made simple
Upload your bank statements or scan receipts. AI imports every transaction, categorises by property, and gets you ready for your tax return. MTD-compliant quarterly submissions built in, plus tax calculators for Section 24, capital gains, mileage, and personal vs Ltd company structures.
- Upload statements — AI imports & categorises
- AI auto-categorises rent vs expenses
- Per-property Profit & Loss reports
- MTD quarterly submissions to HMRC
- Section 24 mortgage interest calculator
- HMRC mileage calculator (45p/25p rates)
- Capital gains tax calculator
- Personal vs Ltd company tax comparison
- Property income allowance tracking
- Year-end tax summary reports
- Tax set-aside meter - a live estimate of income tax owed so far this tax year and a suggested monthly set-aside, aware of ownership shares, company-held properties and Section 24
Your own landlord email address
Claim a professional address like yourname@landlord-os.com and give it to tenants, contractors and agents instead of your personal email. Everything arrives in an inbox inside your dashboard, where Ace reads each message, links it to the right property or tenant, and files emailed receipts and invoices straight into your books, ready to record as expenses. Reply as your lettings business, not from your personal Gmail.
- Claim yourname@landlord-os.com in one click
- Send and receive from your dashboard
- Emailed receipts and invoices file themselves
- Messages matched to the right property and tenant
- A copy forwarded to your own email, so nothing is missed
Tenancy agreements and notices, drafted for your exact let
Tell LandlordOS your requirements in plain English — "no smoking indoors, they have a cat, rent due on the 1st" — and it drafts a complete tenancy agreement for that specific letting, correct for the law since the Renters' Rights Act. Anything unenforceable you ask for is left out and explained, never quietly written in. Notices and letters work the same way: generated from your real tenancy data, ready in seconds.
- AI-drafted tenancy agreements - periodic assured tenancies, Renters' Rights Act compliant
- Unlawful terms flagged and excluded - banned fees, blanket pet bans, fixed terms
- Section 8 notices - all 17 grounds covered
- Section 13 rent increase notices
- Prescribed information for deposits
- Inspection reports and inventories
- Secure cloud storage for all documents
Properties and tenants in one place
Complete records for every property and tenant. Quick access to everything you need, organised and searchable.
Property Records
Complete property profiles with all the details you need. Address, purchase info, mortgage details, compliance status, maintenance history, and financial performance - all in one place. Houses, flats, HMOs and commercial units all work, including mixed personal and limited-company portfolios, with compliance that adjusts to each property type.
- Full property details and purchase history
- Mortgage and ownership information
- Compliance dashboard per property
- Maintenance and repair history
- Financial performance tracking
- Document storage organised by property
Tenant Management
Keep complete tenant records with contact details, tenancy agreements, rent history, and communication logs. Know exactly where you stand with every tenant at a glance.
- Contact details and emergency contacts
- Tenancy agreement details and dates
- Rent payment history and arrears tracking
- Right to rent check records
- Communication history log
- Move-in/move-out checklists
Bulk Portfolio Import
Bring a whole portfolio across in one upload. Export your spreadsheet as CSV, upload it in chat, and the AI maps your columns, flags duplicates against properties you already have, and creates everything in a single confirmed step.
- Any spreadsheet, any column layout
- AI maps columns automatically
- Duplicate detection against existing properties
- One confirmed step creates everything
- Weekly rents converted automatically
- Fifty properties in minutes, not hours
Run your portfolio like a pro
Track rent payments, manage maintenance, communicate with tenants, and monitor performance - all from one dashboard.
Rent & Arrears Tracking
Know exactly who's paid and who hasn't. Get alerts for late payments and track arrears history per tenant. When rent falls behind, LandlordOS escalates in stages: a friendly reminder letter, then a formal arrears warning, then the Section 8 route. Every letter is reviewed by you before it goes anywhere, and every step is logged on the property timeline as evidence.
- Automatic rent due date tracking
- Late payment alerts and reminders
- Arrears history and aging reports
- Payment pattern analysis
- Staged arrears escalation, reviewed before sending
Maintenance Requests
Log repairs, track progress, and keep a complete maintenance history for every property. Landlords can log issues themselves in seconds, not just tenants via the portal, and email instructions to a contractor straight from the issue. Email your usual plumber once and LandlordOS remembers them, so "email my usual plumber" just works next time.
- Log issues with photos and notes
- Track repair status and costs
- Contractor contact management
- Complete maintenance history
- Email contractors direct from an issue, remembered for next time
Tenant Communication
Keep a record of all tenant communications in one place. Never lose track of important conversations.
- Communication log per tenant
- Email and message templates
- Inspection scheduling
- Notice delivery tracking
Rental Yield Analysis
Calculate gross and net yields automatically. Compare property performance and identify your best investments.
- Gross and net yield calculations
- ROI tracking per property
- Performance comparison tools
- Historical yield trends
Void Period Tracking
Track empty periods between tenancies. Understand the true cost of voids on your portfolio.
- Void period duration tracking
- Lost income calculations
- Average void analysis
- Re-letting timeline management
Insurance & Mortgage
Track insurance policies and every mortgage on a property, including further advances and second charges. Get renewal reminders and keep all documents organised.
- Policy expiry reminders
- Multiple mortgages per property
- Document storage
- Renewal date alerts
Property Timeline (Audit Log)
A chronological, printable record per property: money in and out, tasks, certificates, documents, maintenance, tenancy changes and your own notes. Built automatically as you use LandlordOS, ready as evidence if you ever need it.
- Every event on one printable timeline
- Built automatically, no extra logging
- Add your own notes to the record
- Ready as evidence for disputes
Built for security and compliance
Your property and financial data deserves enterprise-grade protection. We take security seriously.
256-bit Encryption
Bank-level encryption for all data in transit and at rest
GDPR Compliant
Full compliance with UK data protection regulations
UK Data Centres
Your data stays in the UK on secure servers
Daily Backups
Automatic daily backups with 30-day retention
Your Data, Your Control
Export or delete your data anytime - no lock-in
UK Data Security
Bank-grade encryption & UK data centres
Ready to manage your portfolio the smart way?
Join thousands of UK landlords using AI to stay compliant and save hours every month.
LandlordOS is free during Early Access, with every feature included and no credit card required. When we launch, there will be a free plan for up to 2 properties, and a Pro plan from £9 a month.